Workplace Optimization


The need to understand how space is being utilized and occupied become imperative as companies strive to create the best work environment for their employees while also maximizing efficiency. With the adoption of flexible workspace strategies such as hot desking, agile working and activity-based working, companies seek visibility into every aspect of workspace usage including assigned areas like desks and non-assigned areas like conference rooms, meeting areas, etc., to gauge the effectiveness of space utilization and to provide a productive work atmosphere. Bluvision’s Workplace Optimization solution is a comprehensive indoor location-based solution that provides real-time visibility and historical occupancy heat maps by workplaces, zones, and desks in a single dashboard thereby, facilitating the facility managers to make the workspace work for them.


What is Workplace Optimization Solution (WPO)?

The Workplace Optimization solution is built on Bluvision’s cloud-based platform for Real-Time Location Solutions (RTLS) and analytics. The solution provides occupancy levels across various workplaces with historical insights into top utilized areas, along with information into the current occupancy rate. This location data can assist with:

  • Space Utilization/Room Occupancy: Access occupancy levels across various workspaces, floors and zones with insights into top utilized areas by historical usage.
  • Workforce optimization: Based on the strategic utilization insights from above, real-time employee location data can assist with tactical decisions that enhance collaboration and employee productivity.
  • Mustering: Account for every employee in real-time in case of emergency promoting employee safety and adhering to evacuation best practices.
  • Security: Monitor secure areas with dynamic and virtual geofences. Bluvision BLE Badges can be integrated with HID access control solutions for secure access along with indoor location capabilities.
  • Wayfinding: Enhance visitor and employee experience by providing digital signage and wayfinding.


Space utilization/Room Occupancy:

Between the cost of having underutilized real estate space, and the cost to outfit that space, enhanced space management can reap huge potential savings for organizations. Not just in terms of optimized space utilization, but also in terms of energy usage and increased facility asset management. With the trend of today’s flexible workplace transformation, facility managers need sophisticated capabilities to forecast space usage. Using Bluvision’s historical utilization data, corporate real estate professionals can make strategic workspace utilization decisions that identify under- utilized areas, recognize gaps for potential space efficiencies and result in considerable real estate cost savings.


Workforce optimization:

Organizations can use the operational data from occupancy and space utilization to facilitate employee productivity initiatives such as creating collaborative work environments and reorganized workspace structure. Bluvision’s workplace solution provides the ability to find the right person at the right place, and at the right time. The interactive zone map can be used to determine space availability in a hoteling environment.



Accounting for all employees and visitors following an evacuation is critical. Manual checklists and confusion at mustering points could delay rescue operations. Needless to say, real-time location visibility is critical at such times of emergency. Bluvision’s Mustering solution leverage both  BLE Badges and users’ mobile phones to determine head count at mustering points. Further, it provides building owners a solution that is in compliance with the evacuation best practices put forth by the United States Department of Labor agency – Occupational Safety and Health Administration (OSHA), for mustering, emergency and evacuation.



Bluvision’s BEEKs Badges can be integrated with HID access control solutions – the global leaders in secure access solutions; providing physical access control solutions into buildings along with the ability to monitor real-time indoor location data in a single solution. With Bluvision’s WPO, organizations  can monitor and secure large, open areas with dynamic geofences and set user-defined, real-time alerts when a person enters a restricted area or an ‘authorized personnel only’ area.



As the workplaces of today continue to transform, the ability to provide a seamless visitor and employee experience becomes an intrinsic feature of smarter buildings. Locating a co-worker at an activity-based workplace or helping a visitor get to the meeting room without struggling to find his way around the building, translates to superior efficiency and streamlined workspace planning. Bluvision’s Wayfinding solution uses a smart phone application and leverages fleets of BLE-enabled devices (BEEKs Badges and BluFi gateways,) to generate the location of a user’s phone in